Accounting and Bookkeeping for Tech Companies
Black Ink Tax & Accounting Services provides accounting for tech companies across the U.S. You get monthly bookkeeping, SaaS revenue schedules, payroll and tax from a team led by IRS Enrolled Agent (EA) Rehan Usmani.
You might run a SaaS product, a software agency, an IT or managed service business, or a fintech. You might be pre-seed or closing a Series B. Either way, you get clean books, a close that lands on time and numbers your investors trust. That’s technology industry accounting built around how you actually earn and spend money.
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What's Different About Accounting for Tech Companies
A tech company doesn’t book revenue like a corner store. Accounting for technology companies means handling money that moves in ways standard bookkeeping misses.
Here’s what trips up most tech teams:
- Deferred Revenue: Annual and multi-year plans mean the cash you collect isn’t revenue you’ve earned yet.
- Payout Math: Stripe, PayPal and app store payouts land net of fees and refunds. We gross them back up so your sales are right.
- Contractors: Your team leans on freelancers, so you owe W-9s and 1099-NEC filings every January.
- Engineering Spend: What you pay developers affects R&D credits and how you deduct R&D costs.
- SaaS Sales Tax: Whether a state taxes software depends on the state.
- Investor Reportin: Investors want monthly burn, runway and clean financials. A shoebox at year-end won’t cut it.
Technology Accounting Services
Our technology accounting services cover the full finance stack, from daily bookkeeping to the IRS notice nobody wants. We also bring accounting and advisory services for the technology industry: budgets, runway and scenario models that help you plan your next raise or hire.
Bookkeeping & Monthly Close
We record transactions, reconcile every account and close your books on a set calendar.
Financial Reporting
You get a P&L, balance sheet, cash flow statement and budget vs. actual every month.
Payroll & Contractor Payments
We run payroll, file payroll taxes and handle 1099s for your contractors.
Notices & Representation
Got an IRS notice? Rehan, an Enrolled Agent, represents you before the IRS.
Forecasting & Advisory
We build budgets, runway projections and scenario models so you plan with real numbers.
Bookkeeping for Tech Companies
Your books should tell you where the money went and how long it lasts. Our bookkeeping services for technology companies run on a fixed rhythm, so nothing piles up. You also get monthly financial reporting that investors and lenders can read without a call.
Weekly Bookkeeping
- We code your bank and card transactions, including Amex, Ramp and Brex.
- We reconcile Stripe payouts into gross sales, fees and refunds.
- We track bills and receivables.
- We flag cash problems early, before they turn into surprises.
Monthly Close & Reporting
- We close your books by the 20th of next month.
- We reconcile every bank, card and payment account.
- We update your deferred revenue schedule.
- You get a P&L, balance sheet and cash flow statement, plus burn and runway.
- We walk you through it on a 30-minute review call
Year-end Bookkeeping
Accounting for SaaS and Software Companies
revenue needs its own accounting. Our accounting services for software companies handle the parts a generic bookkeeper gets wrong, and they give SaaS founders numbers they can defend.
- We track monthly and annual prepaid plans, upgrades and refunds.
- We build schedules that follow ASC 606, so your numbers hold up if an outside CPA firm later reviews or audits them.
- We tie Stripe, Chargebee or Recurly back to your general ledger.
- We split AWS and Google Cloud spend between cost of revenue and R&D.
- We build MRR, ARR, churn and gross margin from your books, not from a side spreadsheet.
How a $12,000 Annual Plan Flows Through Your Books
You collect $12,000 in January. You don't earn it all in January. You earn $1,000 a month.
| Month | Cash collected | Revenue recognized | Deferred revenue left |
|---|---|---|---|
| January | $12,000 | $1,000 | $11,000 |
| February | $0 | $1,000 | $10,000 |
| December | $0 | $1,000 | $0 |
Get this wrong and your revenue, profit and tax numbers are wrong too. Our SaaS bookkeeping helps you with it.
Accounting for IT Companies and Managed Service Providers
IT firms earn money in two very different ways, and your books need to keep them apart. We work as accountants for IT companies that mix recurring contracts with one-off projects.
- Recurring managed-service contracts, tracked next to project work
- Hardware and software resale, plus the sales tax that comes with it
- Profitability by client and by project, so you know who pays and who drains you
- Technician payroll and subcontractor payments
- Bookkeeping for IT companies that fits your PSA tool
Accounting for Tech Startups, From Pre-Seed to Series B
Your finance needs change at every stage. A tech startup accountant should set up what you need now and build toward what investors will ask for next. That's how we approach tech startup accounting: right-sized for where you are.
| Stage | What we set up |
|---|---|
| Pre-seed and bootstrapped | Chart of accounts, separate business accounts, a founder expense policy and an 83(b) election reminder (the election is generally due within 30 days after the stock is transferred). |
| Seed | Monthly close, investor update numbers, burn and runway. |
| Series A and B | Accrual-basis books, budget vs. actual, due-diligence financials, and coordination with an outside CPA firm for your first audit. |
Behind on your books? We do catch-up and cleanup bookkeeping before a fundraise, so your financials hold up when investors dig in. Need startup bookkeeping services for the long haul? We set those up too.
Tax Support for Tech Companies
Your books feed your tax return, so we keep the two connected. Here’s what we cover:
Business Tax Returns
Federal and state business returns, prepared from the books we keep.
R&D Tax Credit & Expensing
For tax years beginning after 2024, domestic R&D can be expensed immediately under Section 174A. Foreign R&D is still amortized over 15 years.
SaaS Sales Tax
Whether a state taxes software, and when you create nexus there, varies by state.
IRS Notices & Representation
As an Enrolled Agent, Rehan can represent you before the IRS on any tax matter.
How Our Outsourced Accounting Works
Outsourced accounting for tech companies shouldn’t take a month to start. Here’s how it goes. It’s the same process whether you hire accountants for tech companies on a monthly plan or need one catch-up project.
- Free 30-minute call. You tell us how you earn and spend money.
- Book review and quote. We look at your books and send a fixed monthly quote.
- Setup and cleanup. We set up your systems and clean up any backlog.
- Monthly close. We close by 20th of every next month, deliver your reports and walk you through them on a review call.
Meet Your Accounting Team
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Rehan Usmani, EA, MBA
CEO & FOUNDERRehan Usmani, EA, MBA, founded Black Ink Tax & Accounting Services after years in tax, including time at the New York State Department of Taxation and Finance. As an IRS Enrolled Agent, he is enrolled to represent taxpayers before the Internal Revenue Service on any tax matter. For tech clients, he reviews tax planning, R&D credit work and year-end filings, and stays the point of contact when an IRS or state notice arrives.
Connect with Rehan on LinkedIn
Pricing
Our accounting services for technology companies start at $250 a month. You pay a fixed monthly fee, quoted after we review your books. No surprises.
| Plan | Best for | Includes | From |
|---|---|---|---|
| Starter | Pre-revenue and early startups | Monthly bookkeeping, reconciliations, monthly P&L | $250/month |
| Growth | Seed-stage and small SaaS or IT firms |
Starter, plus:
|
$450/month |
| Scale | Series A and B | Growth, plus complete tax planning and filing. | $600/month |
Four things move your price: monthly transaction volume, number of bank and card accounts, payroll headcount, and months of catch-up work.
Frequently Asked Questions
It covers bookkeeping and monthly close, deferred revenue schedules, payroll and contractor payments, and tax filing. It also covers the reports investors expect, like burn and runway. We tailor the mix to your stage, so a seed-stage startup and a growing SaaS firm each pay for what they need.
Start with a monthly close. Add accrual-basis books once you have investors or annual contracts. Then add deferred revenue tracking and budget vs. actual reports. Scale the services as you grow.
Plans start at $250 a month. Your price depends on four things: monthly transaction volume, the number of bank and card accounts, payroll headcount and any catch-up months. We quote a fixed fee after a free call and a quick look at your books.
Right here. We handle bookkeeping and payroll together under one monthly plan, so you deal with one team and one invoice.
No. IRS Enrolled Agent Rehan Usmani leads our team, and we don't perform audits. We keep your books and schedules ready for your auditor, and we coordinate with an independent CPA firm when you need an audit.
. We identify qualifying costs, work through the federal R&D credit and handle immediate expensing of domestic R&D under Section 174A.
. We do catch-up bookkeeping, reconcile your accounts and build a deferred revenue schedule, so your financials hold up in due diligence.
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