Bookkeeping Services in New York
Black Ink Tax & Accounting Services provides bookkeeping services in New York: monthly bookkeeping, bank reconciliation, financial reporting and tax-ready books for your business. We’ve kept books for New York businesses since 2000, working from our office on Flatbush Avenue with clients in all five boroughs. Plans start at $250 per month.
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How Black Ink Tax & Accounting Service Works with Your NYC Business
Get your bookkeeping, income tax prep, and filing done by experts at Black Ink. Tax and Accounting Service From startups to agencies, we provide small business bookkeeping services in New York City.
- Building Understanding: Our expert bookkeepers deeply understand your business model, answering your queries and showing how we work.
- Accurate Bookkeeping: Each month, your bookkeeper organizes transactions and prepares financial statements, contacting you if they need anything.
- Get Tax-Ready Financials: Our pros know New York tax rules and will customize their approach to your business’s needs.
What Our Bookkeeping Services Include
Every plan covers the monthly work that keeps your books accurate and ready for your tax preparer, your bank or your investors.
record every bank, credit card and loan transaction to the right account each month.
Bank & Credit Card Reconciliation
We match statements line by line, so the balance in your books equals the balance at the bank.
Monthly Financial Statements
You get a profit and loss statement, balance sheet and cash flow summary after each month closes, with a short KPI snapshot.
New York Sales Tax Support
We track and reconcile your taxable sales for your New York State sales tax return, which includes New York City’s 8.875% combined rate.
Payroll Coordination
We record payroll entries from our payroll processing service or from your current provider.
QuickBooks Online Setup & Cleanup
We set up new files with a chart of accounts that fits your business and fix messy ones. We also work in Xero.
Catch-up Bookkeeping
We rebuild months or years of missed records and reconcile them. You get the quote in writing before we start.
Receipt & Document Storage
One shared folder holds your receipts, statements and reports, so nothing lives in email threads.
Who We Help
We work with small and mid-sized businesses across New York City, from one-person LLCs to companies with several locations and a payroll. That includes sole proprietors, LLCs, S corporations, C corporations and partnerships.
By industry
Some industries need their books set up differently. See how we handle each one:
- Restaurants and bars: daily sales, tips and food costs
- Construction and trades: job costing and subcontractor payments
- Bookkeeping for trucking companies: fuel, per-truck costs, factoring and driver pay
- Retail shops and ecommerce sellers: inventory, marketplace fees and sales tax
- Healthcare practices and law firms
- Real estate and property management
Across New York City
Our office is at 1839 Flatbush Ave in Brooklyn, but most clients never need to visit. Bank feeds connect directly and documents go into a shared folder. We work the same way with a shop in Manhattan, a contractor in Queens, or a restaurant in the Bronx or Staten Island.
If you’re in Brooklyn and want to meet in person, see our Brooklyn bookkeeping page. Outside New York? Our virtual bookkeeping service works the same way nationwide.
Monthly Bookkeeping Plans & Pricing
Bookkeeping-only plans start at $250 per month. Your price depends on how many bank and credit card accounts you have, how many transactions you run each month, and whether you add payroll or tax filing.
If you want payroll, sales tax and tax returns in one monthly fee, choose a bundled plan:
| Plan | Price | Bookkeeping limit | Payroll | Also included |
|---|---|---|---|---|
| Basic | $450/month | Up to 3 bank accounts or 1,800 transactions a year | Up to 10 employees | Payroll tax filing, sales tax return filing |
| Standard | $600/month | Up to 5 bank accounts or 3,600 transactions a year | 11–20 employees, with direct deposit | Everything in Basic, plus payroll audit representation and your annual corporate tax return |
| Premium | $750+/month | 6 or more bank accounts, or unlimited transactions | 20+ employees, with direct deposit | Everything in Standard, plus your individual tax return |
Catch-up bookkeeping is quoted separately, in writing, before we start. See full pricing .
How Our Bookkeeping Process Works
1. Free 30-minute consultation
2. Review and cleanup
3. Setup
4. Monthly bookkeeping
5. Monthly reports
6. Year-end handoff
Why Choose Black Ink?
- Books and taxes under one roof. The firm that keeps your books also files your sales tax, runs payroll and prepares your business tax return. Nothing gets lost between providers.
- One dedicated bookkeeper. You work with the same person every month, not a rotating queue.
- Replies within one business day. Your questions get an answer from someone who knows your file.
- Serving New York businesses since 2000. We handle New York State sales tax returns, quarterly NYS-45 payroll filings, and the MCTMT for clients every quarter.
- Led by an IRS Enrolled Agent. Rehan Usmani, EA, can represent you before the IRS.
Frequently Asked Questions
Bookkeeping-only plans start at $250 per month. [Version B: delete this sentence.] Bundled plans that add payroll, sales tax filing and tax returns cost $450, $600 or $750+ per month, depending on your accounts, transactions and employees. We quote catch-up work separately.
Yes. We rebuild missing months from your bank and card statements, reconcile each account and correct miscoded entries. You get a written quote before we start. Then we move you onto monthly bookkeeping so the backlog doesn’t come back.
Yes. We rebuild missing months from your bank and card statements, reconcile each account and correct miscoded entries. You get a written quote before we start. Then we move you onto monthly bookkeeping so the backlog doesn’t come back.
Yes. Sales tax return filing is included in every bundled plan. New York City’s 8.875% combined rate goes on the New York State return, which you file with the Department of Taxation and Finance monthly, quarterly or annually, depending on your sales. If you’re behind on filings, we help you get current.
QuickBooks records transactions. Someone still has to categorize them, reconcile accounts, and fix bank-feed errors. Many owners call us when their file stops matching the bank. Our guide, Do I need a bookkeeper if I use QuickBooks?, explains when it makes sense.
Bookkeeping is the monthly work of recording and reconciling transactions. Tax preparation uses those finished books to file your returns. We do both, so one firm handles your full year.
We can’t prepare your return accurately until the year is closed, so you may need to file an extension. An extension gives you more time to file, not more time to pay. Late-payment penalties and interest can still apply. Keeping your books current each month avoids that.
For most owners, yes, once the books take more than a few hours a month or errors start reaching the tax return. Clean monthly books show your real cash position, catch missed deductions and speed up loan applications and tax filing.
Schedule a Free Consultation
Ready to get your books in order? Book a free 30-minute call. Tell us how many accounts you have and how far behind the books are, and we’ll give you a monthly price and a start date.
Book a Free 30 Minutes Consultation Call.
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